Security guard or private investigator licence (individuals)

Renew, update (change information) or apply for a new security guard or private investigator licence for an individual.

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Overview

You must have a valid licence to work as a security guard and/or private investigator in Ontario. You can apply for the following:

• security guard: a person who performs work, for pay, that consists primarily of guarding or patrolling for the purpose of protecting persons or property
• private investigator: a person who performs work, for pay, that consists primarily of conducting investigations to provide information
• security guard and private investigator (Dual): an individual may hold both a security guard and private investigator licence. However, they cannot work as both security guard and private investigator at the same time

Once you receive your security guard and/or private investigator licence the expiry date is linked to your date of birth and will expire two birthdays after the day it is issued. For example, if your birthday is December 15 and your first licence was issued on October 1, 2019, your licence will expire on December 15, 2020.

When your valid licence is renewed, the renewal date will always be two years in the future and linked to your date of birth.

You must carry a digital version or a printed copy of your licence at all times and be prepared to show it upon request.

Requirements

To be eligible for a licence, you must:

1. Prove that you:

• are 18 years old or older
• are legally entitled to work in Canada
• have a clean criminal record according to Ontario Regulation 37/08, pursuant to the Private Security and Investigative Services Act, 2005
• have a valid Criminal Record and Judicial Matters Check ( CRJMC ) as per section 11(2)(C) of the Private Security and Investigative Services Act, 2005

2. Complete training and testing by:

• completing the mandatory basic training and testing for security guards and/or private investigators. For more information:
  • take a look at the course outlines for security guard and private investigator training
  • get information on testing locations and registration, along with study guides and checklists

  An Ontario testing completion number ( TCN ) is issued upon completion of the mandatory training and the successful passing of the mandatory test for the licence type(s) you are applying for. This is not required if you hold a valid (not expired, suspended, or revoked) equivalent out of province ( OOP ) security guard or private investigator licence issued from a regulatory authority in another Canadian province or territory.

  You are required to provide the following with your application if you have an OOP :

  • out of province ( OOP ) Licence Number
  • out of province ( OOP ) Licence Type
  • out of province ( OOP ) Licence Expiry Date
  • Province/Territory of Issue
  • a photocopy of the front and back of your valid out of province ( OOP ) Licence

  3. Submit the following items with your application:

  • your Ontario testing completion number ( TCN ) or out of province ( OOP ) required licence information
  • your Ontario mailing address
  • your Criminal Record and Judicial Matters Check ( CRJMC ) in its official format
  • a passport-quality photo that meets the photo requirements
  • the front and back of two different valid (non-expired) government issued identification documents ( IDs )
  • the appropriate payment for your licence type

  How to apply

  Apply online

  You will get your licence faster if you apply online.

  A correctly completed online application can take up to 15 calendar days to be processed and approved.

  Once your application is approved you will receive your digital licence by email. You can also download or print your digital licence by logging into your My Ontario Account.

  To apply online for a new licence or renew your existing licence you will need:

  • a My Ontario Account
  • have the required information and documents ready to upload (in the format DOC , DOCX , PDF , JPG or JPEG )
  • the appropriate form of payment for your licence type

  Note: If you are renewing an existing licence, you may renew up to 90 calendar days before your licence expires.

  Apply by mail

  It can take up to 30 calendar days for a correctly completed mail-in application to be processed and approved.

  To apply by mail for a new licence or to renew your existing licence you will need to:

  • print and complete the Security Guard and/or Private Investigator Licence Application form
  • have the required information and documents ready to submit
  • provide the payment for your licence type in the form of a bank draft, money order, or certified cheque made payable to the Minister of Finance

  Mail your completed application package to:

  ServiceOntario
  Occupational Licensing Services Office
  P.O. Box 4500
  Kingston, Ontario
  K7L 0E1

  If applying by mail you can also provide an email address. Once your application is approved, you will receive your digital licence by email and able to download and print your licence.

  If you did not provide an email, a paper copy of your licence will be sent to your mailing address.

  Change your information

  You can update information on your licence during your licensing term if:

  • your current licence is not expired
  • your licence is not within 90 days of its expiry date

  You must notify the ministry if:

  • your personal information changes (name, address or contact information)
  • you have been convicted or found guilty of an offence listed under Ontario Regulation 37/08 (Eligibility to Hold a Licence – Clean Criminal Record) within 5 days of conviction and/or findings of guilt

  Depending on what change you are making you may need to provide specific information.

  You must provide one of the following to update your name:

  • Change of Name Certificate: if your name has been legally changed under the Change of Name Act , you must provide a government-issued Change of Name Certificate
  • Certificate of Marriage: if you assumed your married name, you must provide a copy of your government-issued certificate of marriage (Records of Marriage, marriage extracts, Records of Solemnization of Marriage, or church issued certificates are not acceptable)
  • if you wish to go back to your maiden name, you must provide your government-issued marriage certificate and birth certificate

  There is no fee to change your information.

  Change by mail

  Mail your completed change of information form and required information to:

  ServiceOntario
  Occupational Licensing Services Office
  P.O. Box 4500
  Kingston, Ontario
  K7L 0E1

  Change your licence type

  You can change your licence type during your licensing term, as long as your current licence is not expired and your current licence is not within 90 days of its expiry date.

  If you currently hold a security guard licence you can change to either:

  • private investigator licence
  • dual licence

  If you currently hold a private investigator licence you can change to either:

  • security guard licence
  • Dual Licence

  If you currently hold a dual licence and wish to change to a either a security guard or private investigator, please contact the ServiceOntario Contact Centre to assist with your application Toll-free at 1-866-767-7454 .

  To change your licence type you will need:

  • your Ontario Testing Completion Number for the licence type you are now applying for. If you were licensed as a security guard or private investigator in a different province you can provide your out of province ( OOP ) licence details and a copy of the front and back of your OOP licence
  • a passport quality photo (if applicable) that meets the photo requirements
  • your Criminal Record and Judicial Matters Check ( CRMJC ) in its official format
  • the front and back of two different valid (non-expired) government issued identification documents ( ID s)
  • the appropriate form of payment of $80.00 for your licence change

  When changing your licence type please note the expiry date will remain the same as your original licence issued to you.

  Change by mail

  Provide the payment for your licence type in the form of a bank draft, money order, or certified cheque made payable to the Minister of Finance

  Mail your completed change of information form and required information to:

  ServiceOntario
  Occupational Licensing Services Office
  P.O. Box 4500
  Kingston, Ontario
  K7L 0E1

  Replace a lost, stolen or damaged licence card

  Physical licence cards are no longer being issued and have become digital only.

  If your physical licence card has been stolen, lost or damaged, you can replace it with a digital licence.

  Sign up or log into your My Ontario account to download a digital copy of your licence. You may also choose to print a paper copy.

  Cost

  To apply or renew:

  • $80 - private investigator licence
  • $80 - security guard licence
  • $160 for both licences (dual licence)

  To change your licence type:

  If you are applying online, you can pay with:

  • Credit card (VISA® or MasterCard®)
  • Debit card (VISA® or Mastercard®)

  If you are applying by mail, choose one of these forms of payment made payable to the Minister of Finance:

  • bank draft
  • money order (postal or bank)
  • certified cheque

  Note: Credit cards, cash and personal cheques are not accepted by mail.

  Payments are non-refundable. This applies to applications that are withdrawn, denied due to ineligibility or returned due to errors or incomplete information where the required information is not resubmitted within 90 calendar days. Payment will be retained as a processing fee.

  Returned applications

  If your application is returned to you because of an error or missing information, you have 90 calendar days to respond. If we do not receive the requested information from you within 90 calendar days, your application will be closed and your payment will be retained as a processing fee. A new application and payment will be required.

  If you applied online and your application is returned to you, you must access your My Ontario account to update and resubmit your application.

  It may take up to 15 calendar days to process an application that has been resubmitted online.

  Preparing your photograph and supporting documents

  Photo requirements

  If you are applying for your licence for the first time, you will need to submit a passport-quality photograph.

  Typically, photos are valid for six years. If you are renewing, restoring or changing the category of your licence online, you may have to submit a new photograph if the photo on file has expired. If you are renewing, restoring or changing the category of your licence by mail, you may contact ServiceOntario to check the validity of your photo.

  Your photo must be:

  

  • an original photo that is not altered in any way or taken from an existing photo (for example, photos of passports or other identification documents are not accepted)
  • not a ‘selfie’
  • 50 mm wide by 70 mm high (2 inches wide by 2 3/4 inches long)
    • the height of the face should measure between 31 mm (1 1/4 inches) and 36 mm (1 7/16 inches) from your chin to the natural top of your head
  • clear, sharp and in focus
  • taken in front of a plain white background showing a clear difference between your face, clothing, and the background
  • taken within the last 6 months
  • display your natural skin tones
  • avoid shadows across your face and/or shoulders, around your ears, or in the background
  • taken straight on, with your face and shoulders centered and squared to the camera
  • taken with your eyes open and clearly visible, and with your mouth closed in a neutral position (for example no smiling)
  • photos with a red-eye effect will not be accepted

  Glasses: You can wear prescription glasses if your eyes are clearly visible and there is no reflection and/or glare in the lenses. Sunglasses cannot be worn.

  Hats and head coverings: You cannot wear hats and head coverings unless it is worn daily for religious or medical reasons. Your full face must still be clearly visible in your photo and your head covering must not cast a shadow on your face.

  Examples of unacceptable photos

  Here are some examples of images that will not be accepted:

  • no contrast
  • shadows
  • reflection on glasses
  • sunglasses
  • face not square to camera
  • facial features not clearly visible
  • mouth open (for example, smiling)
  • photos of other identification
  • wrong measurements and positioning

  Acceptable identification documents

  You must provide copies of the front and back of two different government-issued identification documents ( ID s):

  1. One piece of ID that proves your identity (including your full legal name, photo, signature and date of birth).
  2. A second piece of ID that proves your eligibility to work in Canada. You cannot submit the same piece of ID for both.

  Even if you have 1 ID that satisfies all the requirements, you must provide 2 different government issued ID s.

  When preparing to submit your ID s, remember:

  • choose two different ID s from the acceptable documents list: one from List 1 and one from List 2
  • your ID s must be current and valid (not expired, suspended or revoked) at the time of submitting your application
  • the first and last names on both ID s must match, and the name on your ID s must match the name you use on your licence application
  • your ID s must be in English or French, or translated by a certified translator if in another language
  • you must submit high-quality, clearly visible copies (front and back) of your original identification documents

  Acceptable documents

  List 1 – choose one

  Choose one ID from the following list (which includes your full legal name, date of birth, signature and photo) to prove your identity:

  Note: the same ID cannot be used to prove your eligibility to work in Canada.

  • valid Driver's licence
  • any valid Passport (showing photo and signature page)
  • Ontario Photo Card
  • Certificate of Canadian Citizenship (card with photo)
  • Canadian Department of National Defence Identification Card (issued within the last five years)
  • Canadian Department of National Defence ( DND ) Canadian Forces Card
  • Canadian Travel Document
  • Refugee Protection Claimant Document (must have photo)
  • Certificate of Indian Status Card

  List 2 – choose one

  Choose one ID from the following list to prove your eligibility to work in Canada:

  • Canadian birth certificate
  • Certificate of Canadian Citizenship
  • Canadian Citizenship Card
  • Canadian passport (photo and signature page)
  • Permanent Resident Card
  • Confirmation of Permanent Residence
  • Naturalization card (issued before January 1, 1974)
  • valid work permit or study permit
  • Record of Landing (IMM 1000)
  • Certificate of Indian Status Card
  • Retention Certificate
  • Certificate of Registration of Birth Abroad
  • Department of National Defence ( DND ) Services Card
  • Canadian Department of National Defence ( DND ) Canadian Forces Card
  • Verification of Landing
  • Verification of Status / Notice of Status Verification
  • Canadian Immigrants Identification card (IMM183)

  Unacceptable documents

  The following documents will not be accepted:

  • health card
  • Social Insurance Number (SIN) card
  • Firearms Possession and Acquisition ( PAL ) or Possession-Only ( POL ) licence
  • PSIS licence
  • Notice of Birth, Notice of Live Birth, Certificate of Registration of Birth
  • Quebec birth certificates pre-dating 1994
  • Canadian Identity card
  • Metis Nation cards

  If you do not have valid government issued ID s, please contact the ServiceOntario Contact Centre at 416-212-1650 or toll free at 1-866-767-7454 to determine the validity of other type of ID .

  Criminal Record and Judicial Matters Check ( CRJMC )

  As per section 11(2)(c) of the Private Security and Investigative Services Act, 2005 ( PSISA ), all applicants must provide a Criminal Record and Judicial Matters Check ( CRJMC ) with their application.

  A CRJMC includes:

  • applicable criminal convictions
  • findings of guilt under the federal Youth Criminal Justice Act
  • absolute and conditional discharges
  • outstanding charges, arrest warrants, and certain judicial orders

  In Ontario, you must request a CRJMC from an:

  • Ontario municipal police service
  • Ontario First Nations police service
  • Ontario Provincial Police
  • a private business that is authorized to provide police record checks

  All CRJMCs must be issued within the last six months to be considered valid for your application and include accurate and complete information.

  If you are applying online, your CRJMC must be the original format (digital PDF file) that you obtained online from the police record check provider.

  If you are applying by mail, your CRJMC must be the original paper document you obtained from the police record check provider. Photocopies will not be accepted.

  Out of province police record checks may be accepted for applicants who are unable to get a CRJMC because they reside outside of Ontario. The out of province police check must be equivalent to a CRJMC . An out of province police record check is considered equivalent to a CRJMC if it contains a search of records as specified in Column 3 (criminal record and judicial matters check) of the Schedule of the Police Record Reform Act, 2015.

  Declaration of Offences

  You are ineligible to hold an individual security guard and/or private investigator licence if you have been convicted of any offences listed on the Eligibility to Hold a Licence – Clean Criminal Record Regulation and have not received a pardon/record suspension.

  Notice of Collection

  In order to process your request, ServiceOntario will collect some personal information on behalf of the Ministry of the Solicitor General under the authority of Section 11 of the Private Security and Investigative Services Act, 2005 . This information will be used for identification purposes and to issue and administer licences under the Act.

  If you have any questions about the collection and use of your personal information, please contact the ServiceOntario contact centre at:

  By mail:

  ServiceOntario
  Occupational Licensing Services Office
  P.O. Box 4500
  Kingston ON
  K7L 0E1

  Contact us

  Email your questions to privatesecurity@ontario.ca or call Monday to Friday, 8:30 a.m. to 5:00 p.m.: